b+ LROE Invoice ID Modification
- Soporte Techedge BPLUS ES
- Beatriz Manjarres Gonzalez
The functionality "Invoice ID Modification" updates the values of the invoice ID fields when they are modified due to an update in the established mappings.
A report is also provided for documents with modified invoice IDs that compares the values of the invoice ID fields of a document at the time it was generated against the values of the invoice ID fields of the current mapping.
Automatic actions
Once the functionality "b+ LROE Invoice ID Modification” is implemented, when the "Save" button is pressed after having modified the invoice ID of a document, the system detects that one of the key invoice ID values has been modified and automatically proceeds to execute the required actions for maintaining the correspondence between LROE registration files and accounting documents in the SAP system.
The required actions depend on the characteristics of the LROE annotation (Registration file) at the time of the modification. These characteristics have been grouped in 4 different cases.
Case 1 - LROE Annotation not registered in the DFB/BFA service (Provincial tax agency)
Case 1 will apply to LROE annotation records that meet the following characteristics.
Annotation type | Chapter/ Subchapter | Operation | Status | Status description | Received by the DFB/BFA service |
FE - FR | 1/1.2 - 2 | A00 | 1000 1010 1011 1032 1002 1001 | Created Included in batch Mapping error Incorrect Held Corrected | No |
FE - FR | 1/1.2 - 2 | A00 / M00 | 1034 | Unanswered | Yes / No |
Example:
Invoice issued without a guarantee software, not reported yet to the DFB/BFA input service.
The "Invoice Number" column displays the value being mapped in the "NumFactura" field of the LROE annotation XML file (Invoice Number = 28122022-DEMO01).
Field 'NumFactura' with the value '28122022-DEMO01', in the 'CabeceraFactura' block of the XML corresponding to accounting document 8000149 in SAP.
The 'Reference' field of the accounting document in SAP (Field 'NumFactura' in XML) is modified, in this case, by adding "ZZZ" at the end of the text.
The ‘Refresh' button of the 'b+ digital LROE Monitor’ must be pressed to display the update of the data in the 'Invoice Number' column.
Once the value has been updated, the user will be able to execute the usual procedure for sending the LROE annotation.
Case 2 - LROE annotations registered in the DFB/BFA service
Upon modifying the invoice ID of a document for which an LROE annotation has already been submitted and accepted by DFB/BFA, the functionality automatically performs the necessary actions to ensure consistency between the updated document data in the system and the data to be reported to DFB/BFA service.
Case 2 applies to LROE annotation records that meet the following characteristics.
Annotation type | Chapter/ Subchapter | Operation | Status | Status description | Received by the DFB/BFA service |
FE (Issued invoices) | 1/1.2 2 | A00 M00 | 1000 1010 1011 1032 1002 1001 1030 1020 | Created Included in batch Mapping error Incorrect Held Corrected Correct Accepted with errors | Yes
|
Example:
The LROE annotation 11 has been previously accepted with status '1030 - Correct'.
Following this, the letter "X" is changed for the letter “Y” at the end of the 'Reference' field of the SAP accounting document 4000009.
Once the change has been saved, the LROE monitor is refreshed.
An additional LROE annotation (Void invoice ID) is generated and the previously accepted LROE annotation (1030 - Correct) returns to the status '1000 - Created'.
The "Void invoice ID” file is an LROE cancellation file that contains the previous invoice ID, in this case '13012023-SL035X', in the 'Invoice Number' field (NumFactura) and must be submitted to the DFB/BFA service as part of the process to correct the invoice number.
Proceed to create and process the batches for sending the generated LROE records ('Void invoice ID’ and the updated ‘LROE Registration file’).
Case 3 - Modification of invoice ID of reversed documents.
Modifying the invoice ID of a reversed financial document in SAP is not recommended as it can lead to discrepancies between the data in SAP and that recorded in the AT. As such, no actions will be taken to update invoice ID data in LROE records that fall under this case.
This applies to LROE annotations with the following characteristics:"
Annotation type | Chapter/Subchapter | Operation | Status | Status description |
FE (Issued invoices) | 1 / 1.2 | A00 | 1033 | Accepted-> Obsolete |
Example:
The financial document 3000157 has been annulled in both SAP and the DFB/BFA input service (Status: 1033 - Accepted → Obsolete).
The 'Reference' field of the document in SAP, is modified by adding the letter 'Y' at the end of the text. However, when the button ‘Save’ is pressed the following pop-up message is displayed.
While the modification is saved in SAP, no actions will be taken to update the invoice ID of documents that have been reversed in SAP.
Case 4: Cases not applicable for invoice ID modification.
Case 4 is intended for LROE annotations with characteristics for which the update of invoice ID data is not possible. That is, LROE annotations that do not belong to cases 1, 2, and 3.
Therefore, when attempting to save the modification of invoice ID data for an LROE annotation belonging to this case, a pop-up message will be displayed informing that the selected invoices do not comply with any of the cases in which updating invoice ID is permitted.
Avvale 2024