3.2.1.1. Overall functionality of the b+ eInvoice Hungary monitor

In the toolbar, standard SAP functionalities are included, as well as additional functionalities specific to Hungary eInvoice monitor.

REPROCESS

It executes the action of reprocessing eInvoice records that have ended with an error, by re-executing the data mapping and the NAV eInvoice record forwarding workflow.

Once the “Reprocess” action has been completed the eInvoice record status is updated accordingly.

If, upon sending a status request for a record, it is still being processed or is yet to be processed by the NAV, the statuses “1064 - Invoice processing at NAV” and “1065 - Invoice saved at NAV” will be shown, respectively.

In this case, it is advisable to wait a few seconds for the NAV to complete processing the records before sending a new status request.
This can be done using the ‘Reprocess’ button.

VIEW XML

Generates an XML view of the eInvoice records as they are currently being mapped, in a separate window.

The XML mapping displayed via the "View XML" feature may not precisely match the actual XML transmitted and stored in the "Attachments" section.
This discrepancy may arise due to potential modifications in data fields from the time of initial XML submission to the present.

For accuracy assurance, it's recommended to consistently review the XML documents stored in the "Attachments" section following their reporting to NAV.

VIEW RESPONSE

This feature allows users to review NAV’s response to the selected eInvoice record, allowing for verification of issues and reasons related to rejection codes. Additionally, when an eInvoice record has been accepted by the NAV, the "View Response" function enables the examination of any warnings present in the selected file.

If the “View XML” button, present at the bottom right corner of the window is clicked, a new window will pop-up with the XML of the response.

CHANGE STATUS

Depending on the state in which the invoice is, this functionality allows modifying that state.

Authorization role needed

The role ZTEST_EIHU is required to perform this action. Only authorized users may access this function to perform a status change.

Records in states:

1052 - Invoice rejected

For invoices that have remained in the "1052 - Invoice rejected" state, the necessary corrections must be made in the system so that the invoice is received as "Accepted" (State: 1051 - Invoice accepted) once it is resent.

Once the corrections have been made in the system, the following steps should be followed:

Select the invoice and click on "Change of state."

In the "Change of state" window, select the option corresponding to the state "1058 - Corrected invoice".

Once the record displays the state "1058 - Corrected invoice" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the procedure for resending the electronic invoice record to the NAV.

1011 - Error obtaining invoice data, 1021 - Error transforming data to XML, and 1040 - Waiting response from MW.

For invoices that are pending response receipt, they can be changed to a new state if it's necessary to resend the invoice.

To do this:

Select the invoice and click on "Change status."

In the "Change of state" window, select the option corresponding to the state "1000 - Invoicing process started".

Once the record displays the state "1000 - Invoicing process started" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the invoicing procedure and send it to the NAV.

TECHNICAL ANNULMENT:

This function performs the technical annulment process described on the section 2.4 of the The NAV Online Invoicing System guide published in the official website of the NAV agency

To proceed with the technical annulment process, the selected invoice must have the status "1051 Invoice accepted". After that, press the "Technical annulment" function button. This will prompt a new window to appear, presenting options for selecting the technical annulment reason.

When selecting an option, the system presents a pop-up window for the user to confirm the requested action.

If it is accepted, the eInvoice status will change as follows:

If the invoice selected does not have the proper 1051 status, the system will show up the following message:

Additionally, in the "Attachments" window, the corresponding XML for the technical cancellation request will be added.