From the Received Invoices monitor select the Post Document button to access the posting screen.
If the invoice comes without an order number entered in the xml, the system will navigate to the financial posting screen, if on the other hand the xml comes with an order number, the system will navigate directly to the logistic posting screen.
The user will be able to navigate to both types of postings when required.
POST DOCUMENT INVOICES FI
Navigating to the financial posting screen:
GENERAL FIELDS
- eInvoice ID: It consists of the ID number of the electronic invoice. It will appear automatically.
- Doc. Header Text: Xml Causale field that will be modifiable by the user
- Company Code: The offeree company shall be modifiable by the user
- Period: Period of the invoice. It will appear automatically, will be modifiable by the user
- Document date: Date of the document.
- Currency: Currency of the invoice.
- Posting Date: Invoice posting date. Modifiable by the user
- Tax report date: Report tax date. Modifiable by the user
- Reference: Xml document number
- Document Type: You must select the document type of the invoice. Modifiable by the user
- Fiscal Year: Fiscal year of the invoice. It will appear automatically. Modifiable by the user
FINANCIAL DATA - VENDOR
Vendor: The vendor of the invoice. It will appear automatically. At the right you will see the description of the vendor.
Amount in LC: This field shows the total amount of the invoice in local currency. It will appear automatically.
Tax code: You must select the respective tax code.
Posting Key: You must select the respective posting key for the position.
Assignment: Informative field you can complete.
Text: Informative field you can complete.
Document items:
Posting Key: You must select the respective posting key for the position.
G/L Account: You must select the respective G/L Account for the position.
Tax: Tax indicator of the invoice. It will be taken aumatically from the invoice.
Tax code: You must select the respective tax code for the invoice.
Text: Description of the object of the transfer/service.
Amount in LC: It consists of the tax base of the invoice.
The other fields are informative and you can complete them.
Tax positions:
Posting Key: You must select the respective posting key for the position.
Name of posting key: It will appear automatically once you have selected the posting key.
G/L Account: You must select the respective G/L Account for the position.
Tax: Tax indicator of the invoice. It will be taken aumatically from the invoice.
Tax code: You must select the respective tax code for the invoice.
Amount in LC: It consists of the taxes of the invoice.
Baseline Date: It consists of the reference date of the invoice.
Days 1: It depends on the payment conditions of the vendor.
Disc.Base: It consists of the total amount of the invoice. It is the amount of the payment.
Payt Terms: It depends on the payment conditions of the vendor.
Part. Bank Type: Partner bank type of the vendor.
The rest of the fields are informative and you can complete them. The fields from Document items and Tax positions will be completed from the previous tab.
You must fill in all the required fields to post the invoice.
Manual Post: You have the option to use the normal fb60 transaction if you prefer to use it to post the invoice.
Show XML: With this button you will be able to see the XML of the invoice.
Save: You must press this button to save the document.
Simulate: You can use this button to simulate the posting and check if there is some mistake remaining before doing the posting.
Post Document: You must press this button and the posting will be made. It is important to know that the correct order is first the Save button and afther that the Post Document button.
Once you press the Post Document button the invoice will be posted.