3.2.1.1. Toolbar

The monitor's main fuctions shown on the toolbar are the following:

In the toolbar, standard SAP functionalities are included and, at the end of the line, there are extra functionalities added for the product. To work with one of these functions, it is required to select the invoice needed and press one of the following options::

• Reprocess invoice: Depending on the invoice status, the selected invoice may be reprocessed to restart the flow. A new window will pop-up to confirm or cancel the action.
• End process: Allows to finish the process in case the invoice has status "In Process". This way the invoice won't be sent to the NAV. A new window will pop-up to confirm or cancel the action.
• View XML: When corresponding line is selected and "View XML" is clicked, you can check the XML file sent to the agency.
• View Response: For any rejected invoice, the "View Response" tool will show the agency's answer on the selected invoice. The issues and reasons for rejection codes may be checked with this functionality. In case an invoice is accepted, the View response fuction allows to check whether there are warnings or not on the sent invoice selected.

A new window will pop-up with the error response main information. If the response XML is needed to be checked, the View XML button placed at the bottom right will pop-up a new window with the XML of the response.

• Change status: When a rejected invoice (invoice with status 1052) is corrected or when an invoice is pending for receiving a response (invoice with status 1040), it may be changed into a new status in case the invoice needs to be resent.

If the selected invoice is a rejected invoice with status 1052 and it has been corrected, press the Change status buttom to pop-up a new window, in order to select the new corresponding status 1058 Corrected invoice and confirm.

A new message will pop-up to confirm the status has been chaged.

Afterwards, the invoice is set with the new status and can be reprocessed with the Reprocess invoice function.

If the selected invoice has the status 1040 Waiting Invoince response from MW, the process for changing the status is the same, exept the option to be selecte must be 1000 Invoicing process started.

Afterwards, the invoice may be reprocessed.

• Technical annulment: This function performs the technical annulment process described on the section 2.4 of the The NAV Online Invoicing System guide published in the official website of the NAV agency

In order to procced with the technical annulment process it is required the selected invoice has the status 1051 Invoice accepted, then press the Technical annulment function buttom. This will pop-up  a new window, wich will show the options for the selection of the technical annulment reason.

When selectting an option, the system will confirm the acton with a new pop-up window message.

If it is accepted, the invoice status will change as follows:

If the invoice selected does not have the proper 1051 status, the system will show up the following message:

The monitor's column title shows the following invoice data: 

• Status: Icon that represents the status of the invoice.
• Description state: Status description.
• Status: Status code for the invoice.
• CoCode: SAP Company code.
• eInv. ID: Electronic Invoice Identification generated automatically by the system.
• SAP Document: Code generated for SAP documents, by concatenate data from: Company Code + Document Number + Fiscal Year. Clicking this data will link to the original FI document.
• Obj.type: Provides information of the document's origin module.
• XML: Opens the generated XML.
• Log: Opens the log screen with technical information for the the invoice, specifying the communication steps performed.
• Inv. Time: Time invoiced in XML file.
• BU ID: Maps the customized Bussiness Unit ID of the invoice in the table: /EDGE/EIHU_BU - Business Unit determination configuration.
• Bussiness Unit Name: Correspond to the Report Type selected.
• Op. Type: Identifies the operation type of the sent invoice for CREATE (1), MODIFY (2) and STORNO (3).
• Issuer ID: Tax identification (CIF) of the invoice issuer.
• Issuer Name: Name of the issuing company.
• Receiver ID: Tax identification (CIF) of the invoice recipient (customer).
• Receiver name (customer name): Company name of the invoice receiver.
• Total value: Total amount of the invoice.
• Total taxes: Total VAT amount of the invoice.
• Entry date: Date on which the invoice was entered on the monitor. It will generally match with the system entry date.
• Entry time: Entry hour of the invoice on the monitor.
• Entry user: User who entered the data.
• XML: XML file's name.
• Ref.Invoice: SAP standar optional reference.