In the toolbar, standard SAP functionalities are included and at the end of the line, three functionalities added for the product:
- Reprocess invoice: In case the invoice is placed "In Process" status, it can be Reprocessed to try to send it again.
- End process: Allows to finish the process in case the invoice has status "In Process". This way the invoice won't be sent to the NAV.
- View XML: When corresponding line is selected and "View XML" is clicked you can check the XML file sent to the agency.
- View Response: For any rejected invoice, the "View Response" tool will show the agency answer over the selected invoice.The issues and reasons for rejection codes may be checkes with this functionality.
The title lines from the monitor data shows the following invoice data:
- Status: Icon that represents the status of the invoice.
- Description state: Status description
- Status: NAV code for the invoice status.
- Error Code: Rejected code.
- Error desc: Description of the reason for which the invoice has been rejected.
- CoCode: Issuer's SAP company code.
- einv. ID: Electronic Invoice Identification generated automatically by the system.
- SAP Document: Groups document information, by concatenate data from: Company Code + Document Number + Fiscal Year. Clicking this data will link to the original FI document.
- XML: Opens the generated XML.
- Log: Opens a log screen with technical information for the the invoice, specifying step by step how the communication has gone.
- Attachments: attachments to download
- Invoice date: This field does not appear in the XML; the accounting date will be taken as reference.
- Interpreter identifier.
- Name of the interpreter.
- Issuer ID: Tax identification (CIF) of the issuer of the invoice.
- Issuer Name
- Receiver ID: Tax identification (CIF) of the recipient of the invoice (customer).
- Name Receptor.
- Total value: Total amount of the invoice.
- Total taxes: Total VAT amount of the invoice.
- Entry date: date on which the invoice was entered on the monitor. It will generally coincide with the date of entry into the system.
- Entry time: Entry time of the invoice on the monitor.