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In the toolbar, standard SAP functionalities are included and at the end of the line, three functionalities added for the product:
- Reprocess invoice: In case the invoice is placed "In Process" status, it can be Reprocessed to try to send it again.
- End process: Allows to finish the process in case the invoice has status "In Process". This way the invoice won't be sent to the NAV.
- View XML: When corresponding line is selected and "View XML" is clicked you can check the XML file sent to the agency.
- View Response: For any rejected invoice, the "View Response" tool will show the agency answer over the selected invoice.The issues and reasons for rejection codes may be checkes with this functionality.
The title lines from the monitor data shows the following invoice data:
- Status: Icon that represents the status of the invoice.
- Description state: Status description
- Status: NAV code for the invoice status.
- Error Code: Rejected code.
- Error desc: Description of the reason for which the invoice has been rejected.
- CoCode: Issuer's SAP company code.
- einv. ID: Electronic Invoice Identification generated automatically by the system.
- SAP Document: Groups document information, by concatenate data from: Company Code + Document Number + Fiscal Year. Clicking this data will link to the original FI document.
- XML: Opens the generated XML.
- Log: Opens the log screen with technical information for the the invoice, specifying the communication steps performed.
- Inv. Time: Time invoiced in XML file.
- BU ID: Maps the customized Bussiness Unit ID of the invoice in the table: /EDGE/EIHU_BU - Business Unit determination configuration
- Bussiness Unit Name: Correspond to the Report Type selected.
- Issuer ID: Tax identification (CIF) of the invoice issuer.
- Issuer Name: Name of the issuing company.
- Receiver ID: Tax identification (CIF) of the invoice recipient (customer).
- Receiver name (customer name): Company name of the invoice receiver
- Total value: Total amount of the invoice.
- Total taxes: Total VAT amount of the invoice.
- Entry date: Date on which the invoice was entered on the monitor. It will generally coincide with the system entry date.
- Entry time: Entry hour of the invoice on the monitor.
- Entry user: User who entered the data
- XML: XML file's name
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, as well as additional functionalities specific to Hungary eInvoice monitor.
REPROCESS
It executes the action of reprocessing eInvoice records that have ended with an error, by re-executing the data mapping and the NAV eInvoice record forwarding workflow.
Once the “Reprocess” action has been completed the eInvoice record status is updated accordingly.
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If, upon sending a status request for a record, it is still being processed or is yet to be processed by the NAV, the statuses “1064 - Invoice processing at NAV” and “1065 - Invoice saved at NAV” will be shown, respectively. In this case, it is advisable to wait a few seconds for the NAV to complete processing the records before sending a new status request. |
VIEW XML
Generates an XML view of the eInvoice records as they are currently being mapped, in a separate window.
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The XML mapping displayed via the "View XML" feature may not precisely match the actual XML transmitted and stored in the "Attachments" section. For accuracy assurance, it's recommended to consistently review the XML documents stored in the "Attachments" section following their reporting to NAV. |
VIEW RESPONSE
This feature allows users to review NAV’s response to the selected eInvoice record, allowing for verification of issues and reasons related to rejection codes. Additionally, when an eInvoice record has been accepted by the NAV, the "View Response" function enables the examination of any warnings present in the selected file.
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If the “View XML” button, present at the bottom right corner of the window is clicked, a new window will pop-up with the XML of the response.
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CHANGE STATUS
Depending on the state in which the invoice is, this functionality allows modifying that state.
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Authorization role neededThe role ZTEST_EIHU is required to perform this action. Only authorized users may access this function to perform a status change. |
Records in states:
1052 - Invoice rejected
For invoices that have remained in the "1052 - Invoice rejected" state, the necessary corrections must be made in the system so that the invoice is received as "Accepted" (State: 1051 - Invoice accepted) once it is resent.
Once the corrections have been made in the system, the following steps should be followed:
Select the invoice and click on "Change of state."
In the "Change of state" window, select the option corresponding to the state "1058 - Corrected invoice".
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Once the record displays the state "1058 - Corrected invoice" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the procedure for resending the electronic invoice record to the NAV.
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If the corrections made in the system were successful, the record will display the state "1051 - Invoice accepted". Otherwise, it will return to showing the state "1052 - Invoice rejected". The reasons why the NAV has rejected the submission of an invoice can be obtained through the "View response" functionality. |
1011 - Error obtaining invoice data, 1021 - Error transforming data to XML, and 1040 - Waiting response from MW.
For invoices that are pending response receipt, they can be changed to a new state if it's necessary to resend the invoice.
To do this:
Select the invoice and click on "Change status."
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In the "Change of state" window, select the option corresponding to the state "1000 - Invoicing process started".
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Once the record displays the state "1000 - Invoicing process started" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the invoicing procedure and send it to the NAV.
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TECHNICAL ANNULMENT:
This function performs the technical annulment process described on the section 2.4 of the The NAV Online Invoicing System guide published in the official website of the NAV agency
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Authorization role neededThe role ZTEST_EIHU is required to perform this action. Only authorized users may access this fucntion to perform the technical annulment process. |
To proceed with the technical annulment process, the selected invoice must have the status "1051 Invoice accepted". After that, press the "Technical annulment" function button. This will prompt a new window to appear, presenting options for selecting the technical annulment reason.
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When selecting an option, the system presents a pop-up window for the user to confirm the requested action.
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If it is accepted, the eInvoice status will change as follows:
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If the invoice selected does not have the proper 1051 status, the system will show up the following message:
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Additionally, in the "Attachments" window, the corresponding XML for the technical cancellation request will be added.
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