The monitor's main fuctions shown on the toolbar are the following:
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In the toolbar, standard SAP functionalities are included and, at the end of the line, there are extra functionalities added for the product. To work with one of these functions, it is required to select the invoice needed and press one of the following options::
Reprocess:: Depending on the invoice status, the selected invoice may be reprocessed to restart the flow. A new window will pop-up to confirm or cancel the action.
View XML: When corresponding line is selected and "View XML" is clicked, you can check the XML file according to the current parameterization.
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View Response: For any rejected invoice, the "View Response" tool will show the agency's answer on the selected invoice. The issues and reasons for rejection codes may be checked with this functionality. In case an invoice is accepted, the View response fuction allows to check whether there are warnings or not on the sent invoice selected.
A new window will pop-up with the error response main information. If the response XML is needed to be checked, the View XML button placed at the bottom right will pop-up a new window , as well as additional functionalities specific to Hungary eInvoice monitor.
REPROCESS
It executes the action of reprocessing eInvoice records that have ended with an error, by re-executing the data mapping and the NAV eInvoice record forwarding workflow.
Once the “Reprocess” action has been completed the eInvoice record status is updated accordingly.
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If, upon sending a status request for a record, it is still being processed or is yet to be processed by the NAV, the statuses “1064 - Invoice processing at NAV” and “1065 - Invoice saved at NAV” will be shown, respectively. In this case, it is advisable to wait a few seconds for the NAV to complete processing the records before sending a new status request. |
VIEW XML
Generates an XML view of the eInvoice records as they are currently being mapped, in a separate window.
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The XML mapping displayed via the "View XML" feature may not precisely match the actual XML transmitted and stored in the "Attachments" section. For accuracy assurance, it's recommended to consistently review the XML documents stored in the "Attachments" section following their reporting to NAV. |
VIEW RESPONSE
This feature allows users to review NAV’s response to the selected eInvoice record, allowing for verification of issues and reasons related to rejection codes. Additionally, when an eInvoice record has been accepted by the NAV, the "View Response" function enables the examination of any warnings present in the selected file.
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If the “View XML” button, present at the bottom right corner of the window is clicked, a new window will pop-up with the XML of the response.
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CHANGE STATUS
Depending on the state in which the invoice is, this functionality allows modifying that state.
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Authorization role neededThe role ZTEST_EIHU is required to perform this action. Only authorized users may access this function to perform a status change. |
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If the selected invoice is a rejected invoice with status 1052 and it has been corrected, press the Change status buttom to pop-up a new window, in order to select the new corresponding status 1058 Corrected invoice and confirm.
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A new message will pop-up to confirm the status has been chaged.
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Afterwards, the invoice is set with the new status and can be reprocessed with the Reprocess invoice function.
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If the selected invoice has the status 1040 Waiting Invoince response from MW, the process for changing the status is the same, exept the option to be selecte must be 1000 Invoicing process started.
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Afterwards, the invoice may be reprocessed.
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Records in states:
1052 - Invoice rejected
For invoices that have remained in the "1052 - Invoice rejected" state, the necessary corrections must be made in the system so that the invoice is received as "Accepted" (State: 1051 - Invoice accepted) once it is resent.
Once the corrections have been made in the system, the following steps should be followed:
Select the invoice and click on "Change of state."
In the "Change of state" window, select the option corresponding to the state "1058 - Corrected invoice".
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Once the record displays the state "1058 - Corrected invoice" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the procedure for resending the electronic invoice record to the NAV.
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If the corrections made in the system were successful, the record will display the state "1051 - Invoice accepted". Otherwise, it will return to showing the state "1052 - Invoice rejected". The reasons why the NAV has rejected the submission of an invoice can be obtained through the "View response" functionality. |
1011 - Error obtaining invoice data, 1021 - Error transforming data to XML, and 1040 - Waiting response from MW.
For invoices that are pending response receipt, they can be changed to a new state if it's necessary to resend the invoice.
To do this:
Select the invoice and click on "Change status."
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In the "Change of state" window, select the option corresponding to the state "1000 - Invoicing process started".
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Once the record displays the state "1000 - Invoicing process started" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the invoicing procedure and send it to the NAV.
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TECHNICAL ANNULMENT:
This function performs the technical annulment process described on the section 2.4 of the The NAV Online Invoicing System guide published in the official website of the NAV agency
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Authorization role neededThe role ZTEST_EIHU is required to perform this action. Only authorized users may access this fucntion to perform the technical annulment process. |
In order to procced To proceed with the technical annulment process it is required , the selected invoice has must have the status "1051 Invoice accepted". After that, then press the "Technical annulment" function buttombutton. This will pop-up prompt a new window , wich will show the to appear, presenting options for selecting the selection of the technical annulment reason.
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When selectting selecting an option, the system will confirm the acton with presents a new pop-up window messagefor the user to confirm the requested action.
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If it is accepted, the invoice eInvoice status will change as follows:
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If the invoice selected does not have the proper 1051 status, the system will show up the following message:
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Additionally, in the "Attachments" window, the corresponding XML for the technical cancellation request will be added.
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