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In the toolbar, standard SAP functionalities are included, as well as additional functionalities specific to Hungary eInvoice monitor.
REPROCESS
It executes the action of reprocessing eInvoice records that have ended with an error, by re-executing the data mapping and the NAV eInvoice record forwarding workflow.
Once the “Reprocess” action has been completed the eInvoice record status is updated accordingly.
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VIEW XML
Generates an XML view of the eInvoice records as they are currently being mapped, in a separate window.
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| Nota |
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The XML mapping displayed via the "View XML" feature may not precisely match the actual XML transmitted and stored in the "Attachments" section. For accuracy assurance, it's recommended to consistently review the XML documents stored in the "Attachments" section following their reporting to NAV. |
VIEW RESPONSE
This feature allows users to review NAV’s response to the selected eInvoice record, allowing for verification of issues and reasons related to rejection codes. Additionally, when an eInvoice record has been accepted by the NAV, the "View Response" function enables the examination of any warnings present in the selected file.
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If the “View XML” button, present at the bottom right corner of the window is clicked, a new window will pop-up with the XML of the response.
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CHANGE STATUS
When a rejected eInvoice record is corrected or is pending of a response (eInvoice with status 1040), it can be changed to a new status if its re-submission is requiredDepending on the state in which the invoice is, this functionality allows modifying that state.
| Nota |
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Authorization role neededThe role ZTEST_EIHU is required to perform this action. Only authorized users may access this function to perform a status change. |
As previously mentioned, the “Change status” feature applies exclusively to eInvoice records that have been rejected with status 1052.
Therefore, in order to use this feature, follow these instructions:
Ensure the eInvoice record had the status 1052 when it was rejected.
Carry out the required corrections so that when the eInvoice record is re-submitted to NAV, it is accepted.
Select the eInvoice record and click the “Change status” button.
In the pop-up window, select the status “1058 Corrected invoice”.
Click “Confirm”.
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Once back on the ALV screen of the Hungary eInvoice monitor, click “Refresh”.
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Select the eInvoice record and click “Reprocess”.
If the corrections made were sufficient and accurate, the eInvoice record will now be displayed with the status “Invoice accepted”.
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Additionally, if the selected eInvoice record has the status 1040 Waiting Invoice response from MW, the procedure for changing the status is similar to the one just described, with the only exception being that the option/status to be selected is, in this case, “1000 Invoicing process started”. |
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Records in states:
1052 - Invoice rejected
For invoices that have remained in the "1052 - Invoice rejected" state, the necessary corrections must be made in the system so that the invoice is received as "Accepted" (State: 1051 - Invoice accepted) once it is resent.
Once the corrections have been made in the system, the following steps should be followed:
Select the invoice and click on "Change of state."
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In the "Change of state" window, select the option corresponding to the state "1058 - Corrected invoice".
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Once the record displays the state "1058 - Corrected invoice" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the procedure for resending the electronic invoice record to the NAV.
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| Info |
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If the corrections made in the system were successful, the record will display the state "1051 - Invoice accepted". Otherwise, it will return to showing the state "1052 - Invoice rejected". The reasons why the NAV has rejected the submission of an invoice can be obtained through the "View response" functionality. |
1011 - Error obtaining invoice data, 1021 - Error transforming data to XML, and 1040 - Waiting response from MW.
For invoices that are pending response receipt, they can be changed to a new state if it's necessary to resend the invoice.
To do this:
Select the invoice and click on "Change status."
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In the "Change of state" window, select the option corresponding to the state "1000 - Invoicing process started".
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Once the record displays the state "1000 - Invoicing process started" in the ALV of the eInvoice Hungary monitor, select the invoice and click on the "Reprocess" functionality, which will re-execute the invoicing procedure and send it to the NAV.
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TECHNICAL ANNULMENT:
This function performs the technical annulment process described on the section 2.4 of the The NAV Online Invoicing System guide published in the official website of the NAV agency
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If the invoice selected does not have the proper 1051 status, the system will show up the following message:
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Additionally, in the "Attachments" window, the corresponding XML for the technical cancellation request will be added.
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