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In the toolbar, standard SAP functionalities are included and, at the end of the line, there are extra functionalities added for the product. To work with one of these functions, it is required to select the invoice needed and press one of the following options::
Reprocess:: Depending on the invoice status, the selected invoice may be reprocessed to restart the flow. A new window will pop-up to confirm or cancel the action.
View XML: When corresponding line is selected and "View XML" is clicked, you can check the XML file according to the current parameterization.
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View Response: For any rejected invoice, the "View Response" tool will show the agency's answer on the selected invoice. The issues and reasons for rejection codes may be checked with this functionality. In case an invoice is accepted, the View response fuction allows to check whether there are warnings or not on the sent invoice selected.
A new window will pop-up with the error response main information. If the response XML is needed to be checked, the View XML button placed at the bottom right will pop-up a new window , as well as additional functionalities specific to Hungary eInvoice monitor.
REPROCESS
It executes the action of reprocessing eInvoice records that have ended with an error, by re-executing the data mapping and the NAV eInvoice record forwarding workflow.
Once the “Reprocess” action has been completed the eInvoice record status is updated accordingly.
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VIEW XML
Generates an XML view of the eInvoice records as they are currently being mapped, in a separate window.
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| Nota |
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The XML mapping displayed via the "View XML" feature may not precisely match the actual XML transmitted and stored in the "Attachments" section. For accuracy assurance, it's recommended to consistently review the XML documents stored in the "Attachments" section following their reporting to NAV. |
VIEW RESPONSE
This feature allows users to review NAV’s response to the selected eInvoice record, allowing for verification of issues and reasons related to rejection codes. Additionally, when an eInvoice record has been accepted by the NAV, the "View Response" function enables the examination of any warnings present in the selected file.
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If the “View XML” button, present at the bottom right corner of the window is clicked, a new window will pop-up with the XML of the response.
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CHANGE STATUS
When a rejected
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eInvoice record is corrected or
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is pending
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of a response (
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eInvoice with status 1040), it
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can be changed
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to a new status
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if its re-submission is required.
| Nota |
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Authorization role neededThe role ZTEST_EIHU is required to perform this action. Only authorized users may access this function to perform a status change. |
If the selected invoice is a rejected invoice with status 1052 and it has been corrected, press the Change status buttom to pop-up a new window, in order to select the new corresponding status 1058 Corrected invoice and confirm.
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A new message will pop-up to confirm the status has been chaged.
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Afterwards, the invoice is set with the new status and can be reprocessed with the Reprocess invoice function.
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If the selected invoice has the status 1040 Waiting Invoince response from MW, the process for changing the status is the same, exept the option to be selecte must be 1000 Invoicing process started.
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Afterwards, the invoice may be reprocessed.
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As previously mentioned, the “Change status” feature applies exclusively to eInvoice records that have been rejected with status 1052.
Therefore, in order to use this feature, follow these instructions:
Ensure the eInvoice record had the status 1052 when it was rejected.
Carry out the required corrections so that when the eInvoice record is re-submitted to NAV, it is accepted.
Select the eInvoice record and click the “Change status” button.
In the pop-up window, select the status “1058 Corrected invoice”.
Click “Confirm”.
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Once back on the ALV screen of the Hungary eInvoice monitor, click “Refresh”.
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Select the eInvoice record and click “Reprocess”.
If the corrections made were sufficient and accurate, the eInvoice record will now be displayed with the status “Invoice accepted”.
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Additionally, if the selected eInvoice record has the status 1040 Waiting Invoice response from MW, the procedure for changing the status is similar to the one just described, with the only exception being that the option/status to be selected is, in this case, “1000 Invoicing process started”. |
TECHNICAL ANNULMENT:
This function performs the technical annulment process described on the section 2.4 of the The NAV Online Invoicing System guide published in the official website of the NAV agency
| Nota |
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Authorization role neededThe role ZTEST_EIHU is required to perform this action. Only authorized users may access this fucntion to perform the technical annulment process. |
In order to procced To proceed with the technical annulment process it is required , the selected invoice has must have the status "1051 Invoice accepted". After that, then press the "Technical annulment" function buttombutton. This will pop-up prompt a new window , wich will show the to appear, presenting options for the selection of selecting the technical annulment reason.
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When selectting selecting an option, the system will confirm the acton with presents a new pop-up window messagefor the user to confirm the requested action.
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If it is accepted, the invoice eInvoice status will change as follows:
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If the invoice selected does not have the proper 1051 status, the system will show up the following message:
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